PlanExpert Pro+ / Why plan first
Planning comes first. Everything else follows from it.
Start with the schedule, not the time clock
Many care organisations look for a time registration system first. That is the wrong way round. A time clock can only tell you someone is late if it knows when they were due. It can only calculate hours worked, and pass the right hours to payroll, if it knows the schedule.
PlanExpert starts from the schedule. Time registration is an option you add on top, not the foundation.
What you gain
- Cover you can see
- Enter the staffing you need per qualification and per shift. Shortfalls show in red, surpluses in blue.
- Rules checked as you plan
- Rest between shifts, weekend recovery, weekly limits and your own house rules are tested against the schedule. You choose which rules apply and can call up the exceptions at any time.
- Hours that add up
- PlanExpert compares hours worked with contract hours for every employee and shows the balance per month and running.
- Fairness you can show
- See how many late shifts, nights and weekends each person worked over a month, a quarter or a year.
- Less work for planners
- Cyclical rosters roll out into monthly schedules and automatic planning fills them towards your staffing needs.
- Less work for payroll
- Evening, night, Saturday, Sunday and interrupted hours are split automatically and exported to your payroll system.
From wish to wage
- Collect wishesEmployees' shift wishes and planned absences appear in the planning screen before you start.
- Build the scheduleStart from a cycle or from scratch, by hand or with automatic planning.
- Check itStaffing, rules and hour balances are tested on one screen.
- Record what happenedOvertime, swaps and absences go on a copy of the schedule. The original stays intact and the difference is visible per employee.
- Report and payReports and the payroll export follow from the hours as worked.
With or without time clocks
You can run PlanExpert without any time clock and enter only the exceptions. If you want to check arrivals and departures, badge readers link to PlanExpert, and you set the rounding and approval rules.